Who's who of campus & facility emergency management
Name: University of San Francisco
The following are definitions of the emergency roles and functions for a campus or facility setting:
Alternates – Individuals assigned as back-ups to staff assigned to emergency response positions.
Emergency Action Plan (EAP) – The Department Manager is responsible for each department or unit. The EAP is specific to each work site location, and outlines emergency responsibilities of staff, evacuation plans, emergency assembly areas, emergency supplies, etc.
Emergency Coordinator – The primary emergency contact for each work site location; responsible for implementation of the Emergency Action Plan; assists Floor Warden with evacuation procedures by leading staff from building to Emergency Assembly Area; assesses injuries and damage to personnel/property and reports this status to the Site Emergency Coordinator.
Emergency Hotline – An emergency information hotline, activated only after a declared emergency; provides the community recorded status updates on the emergency event.
Back-Up Emergency Hotline –The emergency hotline provides recorded emergency information and instructions, only if local telephone service is interrupted.
Emergency Assembly Areas (EAA) – Pre-designated areas where building occupants assemble following an evacuation to await instructions and "all clear" notifications. Alternate locations should also be designated in the event hazardous conditions prevent access to the first choice.
Emergency Operations Center (EOC) – Representatives from departments assemble in an EOC to manage the response to the emergency event impacting the campus; emergency response teams are deployed; resources are allocated; and communications are established with local or state government agencies.
Emergency Supplies – Departments are responsible for maintaining emergency supplies at each work site, e.g. first aid kits, flashlights/batteries, battery operated AM/FM radio, water, emergency food, etc. Supplies should be inventoried and rotated annually. Suggestions for appropriate supplies to have on hand: www.prepare.org/basic/basicwork.htm
Emergency Telephone System – Red emergency telephones located in strategic areas throughout the Campus and Medical Center for use in the event of an emergency, or when the Campus telephone system is not operational. Telephone numbers begin with the prefix 753-xxx. Refer to the Campus Telephone Directory for usage information as well as the location and numbers of the back-up emergency telephones.
Floor Wardens – Worksite staff designated to monitor the safe evacuation of their assigned floors. Floor Wardens direct staff to emergency exits, monitor movement in stairwells, alert and sweep rooms for personnel, block access to elevators, and assist any disabled staff or visitors. Floor Wardens will receive an orientation to their role, wear an orange ID vest and hard hat for identification, and participate in the annual building evacuation drill.
Site Emergency Coordinator (SEC) – Responsible for developing the Building "Site" Emergency Plan; is the communication liaison between the building occupants and the EOC following an emergency event impacting the building; and will manage the emergency activities at the site until arrival of campus or city emergency responders. Floor Wardens and Emergency Coordinators provide status reports to the SEC.